OneDrive is a cloud-based storage facility offered by Microsoft for sharing, saving, and syncing files with others. With only visuals, it might be tricky to find the difference between OneDrive for Personal and OneDrive for Business. Most users would say these are the same thing: OneDrive for Business vs OneDrive Personal. However, they are quite different in aspects of storage, features, and data security.
Users need to explore both intensively to pick the one that best suits their requirements. Therefore, this blog will briefly explain OneDrive for Business vs OneDrive for Personal and their differences so users can choose the best option for them.
What is OneDrive for Personal?
OneDrive Personal is designed for individuals who want to use cloud storage for their personal use only. It allows users to share, save, and sync personal files, documents, and photos. Let’s examine the key features of OneDrive Personal.
- Storage: OneDrive Personal comes with a free 5 GB cloud storage, which users can use to share, save, and sync their files and documents. Moreover, users can also purchase additional storage up to 1 TB through Microsoft 365 subscription plans.
- Collaboration: Users can easily collaborate with their family and friends by sharing files via links.
- Easy Access: Users can also access OneDrive from their smartphones. That is why users can continue and access important documents anytime with ease.
- Files Recovery: Moreover, OneDrive for Personal allows users to recover their deleted files within 30 days of deleting them.
These are the few common benefits of using OneDrive Personal. If these features are enough to continue users’ work, they can choose OneDrive Personal for their personal use, including sharing, saving, and syncing files and documents.
Understanding the OneDrive for Business and its key features
OneDrive for Business is a crucial part of Microsoft 365 cloud-based SaaS and is designed to serve small and large organizations. Users can easily store important files and securely collaborate with others for their smooth business workflow. OneDrive for Business vs OneDrive has been provided to fulfill particular needs of organizations or individual users. Let us explore its advantages in detail.
- Larger Storage Capacity: OneDrive for Business provides better storage capacity than OneDrive for Personal. It commonly offers 1 TB of total cloud storage to share, save, and sync organizations’ files and documents.
- Advanced Collaboration: It perfectly integrates with Microsoft Office 365 productivity apps, including Microsoft SharePoint, Teams, and other tools. That is why it is an ideal workplace for organizations to collaborate effectively with others.
- Better Data Security: Moreover, OneDrive for Business provides organizations with better data security, like data encryption, auditing, and compliance tools. These features ensure that the organization’s data is safe and prevent data from unauthorized access.
- Easy Recovery of File Versions: OneDrive for Business also helps users recover previous versions of documents. Users can even recover deleted files beyond the 30-day limit that OneDrive Personal offers.
- Full Control: IT administrators can easily access organizations’ control policies, sharing permission, and other things to manage organizations’ data effectively.
That is how the OneDrive for Business has advanced and better features to meet organizations’ demands. These features provide a smooth platform for the organizations to smoothly perform their data managing task.
OneDrive vs OneDrive for Business: Knowing Key Differences
As we have a fundamental understanding of the OneDrive for Business vs OneDrive. Now, we will discuss the key differences between OneDrive vs OneDrive for Business.
| Key Features | OneDrive Personal | OneDrive Business |
|---|---|---|
| Target Audience | Individual users | Small and large enterprises |
| Cloud Storage Facility | Free up to 5 GB (Subscribe Microsoft 365 plan to get additional cloud storage) | Up to 1TB (You can also add more storage to fulfill your business’ needs). |
| Collaboration and Sharing | Basic Features | Advanced Features (Integrates with Microsoft SharePoint, Teams, and other apps). |
| Data Security | Basic | Advanced Data Security (like threat protection, DLP, and encryption. |
| Restoring Files and Versions | 30 days’ time limit (Only restores trashed files) | Longer retention period to restore files and version history. |
| IT Administrator Control | No | Yes |
We hope users can now easily understand the primary differences between OneDrive and OneDrive for Business. So, choose the OneDrive service according to your preference and requirements. If you are an individual user who wants to manage your files and documents, then OneDrive Personal would be the best option.
However, if you are a big firm or growing organization, go for OneDrive for Business. It comes with all the features required to manage business workflow effectively.
Why should users choose the Shoviv OneDrive Migration Tool?
Moving extensive data from one OneDrive account to another can be challenging for the users using manual ways. Moreover, users may have data loss risk while performing the traditional solutions to migrate data from OneDrive Personal to OneDrive for Business or vice versa. Users can make this task easy as a cakewalk by implementing the Shoviv OneDrive Migration Tool. This software has no restrictions on processing multiple items at once. Moreover, users can also add OneDrive data of any size without having size limitations. This tool is straightforward to use, even if the users do not have enough technical knowledge.
Whether you are using OneDrive for Personal or OneDrive for Business, this software has the capability of handling various tasks. It also comes with a filter option, allowing users to add or remove items on the basis of the date range, file extension, file size, folder, and file existence. Moreover, users can also copy and paste particular items from one OneDrive to another OneDrive. It also offers the facility to schedule the migration process on a regular basis, including daily, weekly, or monthly basis. Users can even set a particular time and date to migrate their OneDrive data.
Wrapping Up
It is essential for users to know the key differences between OneDrive for Business vs OneDrive before utilizing it. This blog has briefly discussed the OneDrive Personal and OneDrive Business. Apart from this, we also shared a simple table that would help users find the perfect OneDrive service to fulfill their requirements, like cloud storage, data security, collaboration with others, etc. Moreover, this blog talks about the Shoviv OneDrive Migration Tool to move data from one OneDrive (Personal or Business) to another OneDrive (Personal or Business). We advise users to use its free demo version in their system to check how this solution works and its compatibility.
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