How to Migrate SharePoint 2010 to SharePoint Online?

Microsoft is probably the biggest tech giant today with over 50+ business solutions, and SharePoint is one of them. You might not know that SharePoint was first launched back in 2001, 23 years ago, and since then, it has gone through a lot of improvements. Today, most Office 365 users also use SharePoint, and why not? It offers several benefits to users. However, SharePoint also has a different version, and most of the users are still stuck with SharePoint 2010, which is quite Outdated and has reached the end of support on October 13, 2020. Nowadays, several SharePoint users are looking for a way to migrate SharePoint 2010 to SharePoint Online. And if you’re also one of them, then you’re in the right place.

In this blog, we’ll dive into the ways to migrate SharePoint 2010 to SharePoint Online, but before that, let me take you through what SharePoint is and how SharePoint 2010 is different from SharePoint Online. So, let’s start with the following:

Table of Content

What is SharePoint, and why do organizations use it?

SharePoint is a cloud-based service that allows companies to manage their content, databases, and other web parts to enable teams to work together more effectively and quickly. It helps enterprises manage archives, documents, and other important information that ensures productivity.

SharePoint 2010 and SharePoint Online:

The SharePoint we use today is SharePoint Online, which is cloud-based and part of Office 365. SharePoint Online offers many more features than SharePoint 2010 and should be the first choice of users who want to switch or migrate from SharePoint 2010. These features are also the reason users want to migrate to SharePoint online.

Why do Users want to migrate SharePoint 2010 to SharePoint Online?

SharePoint Online is the latest version and is laced with the most advanced features that ensure business continuity. Some of SharePoint Online’s features are as follows:

Accessibility anytime and anywhere: SharePoint Online is a cloud-based platform that allows users to access their data from anywhere and anytime without any hassle. Users can even access their data on a beach or while on a road trip. Also, the SharePoint data can be accessed from any device, including mobile phones, tablets, etc.
Cost-effective: As a cloud platform, users only need to pay for what they use. Also, its cloud nature saves organizations a fortune on infrastructure, server installation, and management. Compared to an on-site server, SharePoint online doesn’t need an IT team for seamless performance.
Integration: If you’ve used Office 365 for some time, you might know that it can be integrated with several other platforms. Hence, users can also integrate SharePoint online with other platforms for an enhanced experience or extra features. Integration might be one of the primary reasons for users to migrate from SharePoint 2010 to SharePoint online.
Security: When it comes to security, Microsoft cannot be competed with. Microsoft provides several advanced encryption options in SharePoint online to keep users’ data secure from unwanted authorization and ransomware attacks.

These are the few features that make SharePoint online more reliable than SharePoint 2010. Now that we know why users want to migrate from SharePoint 2010 to SharePoint online let’s dive into our main topic: how to migrate.

Ways to Migrate SharePoint 2010 to SharePoint Online:

Microsoft has specially developed a tool that allows SharePoint users to migrate SharePoint 2010 easily to SharePoint online. Below is the process of how one can use the SharePoint migration tool:

Firstly, install the tool by clicking here.
Check the I agree checkbox and install the software in your system.
Once the software gets downloaded, launch it in your system and click on the Start a new migration option.
Now, choose the SharePoint server as a source and select Site Migration in the next window.
Then, input the SharePoint server’s source link you want to migrate.
Now, provide your SharePoint server’s email address and password and sign in to the software.
In the next window, choose whether to migrate the current site or the existing subsites.
Provide your SharePoint online link in the destination mailbox link box.
Enter a new name for your migration batch, and the software will start the process to migrate SharePoint 2010 to SharePoint online.
Review the migration type and click on the Migrate Now option.

So, it is a manual process to migrate SharePoint 2010 to SharePoint online using the Microsoft-provided utility. The problem with this method is that it doesn’t offer any filter options or advanced customization options. Moreover, it will consume a lot of time and need technical expertise.

Which is the best way to Migrate SharePoint 2010 to SharePoint Online:

We are officially in the digital world where we have technology solutions for everything, which makes life easier. For SharePoint users, the Shoviv SharePoint Migration Tool is an advanced Microsoft professional name that automates migration processes.

The tool has several advanced features, enhancing the migration process. With the tool’s easy-oriented interface, even a novice user can easily migrate SharePoint 2010 to SharePoint online. Some of this tool’s advanced features are as follows:

You can add several SharePoint sites for migration in a single batch.
The tool offers a filter option based on the date range and folder filter criteria to include or exclude desired data from the migration process.
Users can monitor the complete process from the dashboard and ensure whether every bit of data is migrated or not.
You can even migrate SharePoint data to different cloud servers or popular file formats to import them from one place to another.
The tool also offers a scheduler option using which users can schedule the process to migrate SharePoint 2010 to SharePoint Online.

Let’s not praise the tool too much. Install and download the free version to check its skills and compatibility. The free version allows you to process migrated items less than 20 kB without any restriction.

Conclusion

SharePoint is one of the most advanced and useful services of Office 365. However, many users are still stuck with SharePoint, which is Outdated and has reached the end of support in 2021. Nowadays, users are looking for a way to migrate SharePoint 2010 to SharePoint Online. In this blog, I’ve mentioned two ways to migrate between SharePoint, and hope after going through the blog, you’ll be able to migrate your SharePoint 2010 Server. Shoviv SharePoint migration tool is an advanced solution recommended for desired and quick migration.

Frequently Asked Questions:

Q: What is SharePoint, and why do organizations use it?

A: SharePoint is a cloud-based service that allows companies to manage their content, databases, and other web parts, enabling teams to work together more effectively and quickly. It also helps enterprises manage archives, documents, and other important information, ensuring productivity.

Q: What are the differences between SharePoint 2010 and SharePoint Online?

A: SharePoint 2010 is an older version that has reached the end of support, while SharePoint Online is the latest, cloud-based version with advanced features.

Q: Is it necessary to have an IT team to manage the migration to SharePoint Online?

A: No, with the Shoviv SharePoint migration tool, you don’t need an IT team to migrate SharePoint 2010 to SharePoint online. The tool’s user interface is very simple, and even a novice can complete the process without any hassle.

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Pradeep

Pradeep Katiyar is a true tech geek and fond of writing about new technology and Troubleshooting email client errors. In his spare time, you'll find him sharing how-to guides and making portraits. He has commendable command over Emailing and Troubleshooting.