How to Convert Shared Mailbox to User Mailbox in Exchange?

We all know that shared mailboxes are the perfect way to collaborate on emails and keep every team member in the loop. However, sometimes, some common scenarios arise, and businesses need to convert shared mailbox to user mailbox. This technical guide will teach users three solutions to export a shared mailbox into a user mailbox. One is the Exchange Admin Center (EAC); the other is power shell commands and professional third-party software. So, continue reading this post and understand a few simple ways to complete this conversion task.

Table of Content

Important considerations before completing shared-to-user mailbox migration

Users must consider the following points before proceeding to convert the shared mailbox to a user mailbox. So, carefully follow each of the points to complete the shared mailbox conversion task effectively.

Converting mailboxes is not only a complete solution to migrating emails, so users need to export emails to PST files and then PST files to user mailboxes. Also, users can get help from a professional third-party migration tool to complete migration tasks effectively.
Users may lose access to the mailbox once they migrate the shared mailbox to the user mailbox. Therefore, users have to assign permission to the needed ones after completing the migration of the shared mailbox to a user mailbox.
Most importantly, make sure that you have at least one license to work effectively with the new user mailbox.

Once you meet these essential points, then you can securely convert a shared mailbox to a user mailbox. Let us now understand a few simple solutions to complete the shared mailbox migration task.

What are the solutions to convert the shared mailbox to user?

Users can use manual and professional ways to complete the shared mailbox to user mailbox conversion. In the manual method, there are two solutions that we are going to know in the next section. The first is the Exchange Admin Center, and the other is PowerShell commands.

How to convert a shared mailbox to a user mailbox using the EAC?

Users who want to know how to convert shared mailbox to user mailbox through EAC can follow the below steps.

Open the Exchange Admin Center on your system and log in with the administrator credentials.
Thereafter, you must go to the Recipients tab and choose the Mailboxes option.
Then, select the shared mailbox you wish to convert from the mailboxes list.
Now, you need to right-click the shared mailbox and choose the convert to user mailbox option.
Here, you have to confirm the conversion by clicking the Yes button.
The conversion process will begin after completing the above steps.

Steps to convert a shared mailbox to the user through PowerShell commands

In this method, we are going to use the PowerShell commands to convert a shared mailbox to a user mailbox. So, carefully follow each step to complete this conversion task without any hassle.

First of all, you need to connect the Exchange online to PowerShell. To do this, open the PowerShell on your system and run the following command. (Replace the username and password with your original username and password).

Connect-ExchangeOnline -Username <username> -Password (ConvertTo-SecureString <password> -AsPlainText -Force)

Then, you have to generate a list of the mailboxes and search for the shared mailbox you want to convert.
Thereafter, kindly initiate the conversion task to proceed with the shared mailbox conversion task.

Set-Mailbox SharedMailbox1 -Type User

Now, verify whether the conversion process has been completed by running the command below.

Get-Mailbox SharedMailbox1

After you complete the conversion procedure of the shared mailbox to the user mailbox, you need to migrate emails to a user mailbox. For this, users can use third-party software and can export emails to a PST file and then move it to the user mailbox.

Note: Manual methods can take ample time to move a shared mailbox to a user mailbox for businesses. These solutions do not directly move shared mailbox data to a user mailbox. Moreover, PowerShell commands require good technical knowledge to be implemented for converting shared mailboxes. It would be better for the users to consider professional third-party software to complete this conversion task effectively.

An advanced solution to convert shared mailbox to user mailbox

Shoviv Exchange Server Suite is a robust tool that can directly migrate/convert a shared mailbox to a user mailbox. Also, this software is proficient in email recovery, conversion, migration, and backup of the Exchange data. It is easy for every user to work with this professional solution, as no technical knowledge is required. Along with the conversion of the shared mailbox email data to user mailbox data, users can also use this tool to back up their Exchange data. It provides various file formats to keep a backup of emails, such as PST, EML, MSG, etc.

This software is capable of converting a shared mailbox to a user mailbox in a single go. It doesn’t harm the folder structure and meta properties of the emails when moving a shared mailbox to a user mailbox. Users can try its free demo version to know this tool’s capability and efficiency. Also, users can freely process up to 50 items per folder using its free demo version.

Conclusion

Through this professional write-up, we have shared three methods to complete the shared mailbox conversion task. Also, we have explored the stepwise guide on how to convert shared mailbox to user mailbox. Users must choose professional software, like the Shoviv Exchange Server Suite, for a trouble-free solution. This quick and robust tool facilitates various up-to-date features to make their task effortless. Before purchasing its full version, users can also try its free demo version and learn how this tool works.

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Stuart

Stuart Clark is working as a technical content writer at Shoviv Software for the last 5 years. He specializes in crafting informative and engaging articles for diverse audiences. With a solid understanding of complex technologies, he explains complex concepts in a simpler manner that Leyman users can also understand easily. He has vast expertise in writing articles related to email migration and conversion niches. Apart from that, he likes to research newer technologies and gain knowledge to stay updated with the current trends.