How to Convert Outlook Email to HTML?

Emails have become a prominent way of communicating for over a decade now, and Outlook is one of the most used email clients worldwide. Today, almost every second organization uses Outlook, especially after its inclusion in the Office 365 subscription as a service. Outlook has over 400 million users worldwide, and most businesspersons use Outlook to connect with colleagues and clients. Now, sending Outlook uses HTML format, and several users are looking for a way to convert Outlook email to HTML format.

If you are also one of those Outlook users who wants to change Outlook email to HTML, then you’re at the right blog. Today, in this write-up, we’ll discuss the format of Outlook emails and how you can change or convert Outlook emails to HTML format. So, let’s begin.

Table of Content

What File Formats Does Microsoft Outlook Use?

Outlook uses 3 file formats: HTML, Rich text format, and plain text format to send emails. All three formats work differently, and most users prefer to use the HTML format. Let’s discuss these formats further.

HTML, a short name for Hypertext markup language, is considered one of the best formats for email clients. HTML format allows users to customize their emails by making the fonts bold and italic or adding color to highlight any text, etc. Also, when you use HTML format to send emails in Outlook, you can add images or other items as attachments.
Rich Text Format: RTF is used by Microsoft Exchange, and when users send emails from Outlook to Microsoft Exchange, Outlook automatically converts your email into Rich text format. RTF is supported by all versions of Outlook and Microsoft Exchange 4.0 and 5.0.
Plain Text format: As the name indicates, it is an email format that doesn’t allow customization. With the plain text format, users cannot bold or highlight any word and can’t embed or attach any image or other files.

Outlook uses These three file formats to send emails to other users. You might be wondering why users need to convert Outlook emails to HTML formats.

Reasons to Change Outlook Email to HTML

There are many reasons why users need or prefer to change email from Plain text to HTML format. Below are some of the many reasons.

Compatibility: HTML is a universal file format accessed through any device or email client; even many web browsers can open HTML format files without any additional software installation.

Offline Access: HTML is the only file format that can be accessed offline without any internet connection. We all know there can be chances when users need to access their Outlook email offline, and HTML is the best option.

Preserve email formatting: HTML files contain and keep the original formatting of emails. When using HTML file format to send Outlook emails, you can keep fonts, colors, images, headings, text formatting, etc.

Editing Flexibility: As mentioned above, the HTML file format is compatible with several email clients and web browsers. Hence, it can be edited through multiple platforms. Also, users can edit the email through different development tools.

These are a few reasons why HTML is the best file format to store or send Outlook emails. Now, the question arises of how to convert Outlook email to HTML format.

Ways to Change Outlook Email to HTML Format

Manually, there is a way in which users can easily change Outlook to HTML format. Below is a step-by-step process to manually change Outlook email to HTML format.

Open an Outlook account where you want to change emails from plain text to HTML format.
Now open the email you want to save or change into HTML format.
Afterward, go to the File window and click the Save As option.
Next, a wizard will open. Here, choose a location to save the email and select the file format in which you want to save the email.
Finally, click the Save button, and Outlook will save your email in the selected file format.

Voila, you have successfully converted Outlook email to HTML format that can be accessed through email clients, web browsers, and development tools. However, the manual method has a few limitations, which make it a non-reliable way to change Outlook email to HTML format.

Limitations of the Manual Method:

The manual method only works if your Outlook PST file is healthy and has a working Outlook profile.
Manually, you cannot change Outlook emails to HTML formats in bulk; you must repeat the same process for each email. Hence, only use this method if you have a few emails to convert.
This method doesn’t work with corrupt PST files, and we don’t recommend the technique for businesspersons.

A Reliable way to Convert Outlook Emails to HTML format:

The best and most reliable way to change Outlook emails to HTML format is by using an automated tool like the Shoviv Outlook PST Repair Tool. It is the most user-centric tool, laced with an easy-to-use GUI, and even a newbie can use the tool without any assistance or glitches.

The tool also has several user-centric features, and users can get the best outcomes without assistance. Below are some features the Shoviv Outlook PST repair tool offers users.

You can add and convert several emails into HTML format without any glitches.
The software displays a preview of the added PST file data so you can verify you are processing the right emails.
The Shoviv PST Repair Tool also offers a filter option on the date range and message class criteria so you can make the desired process.
The tool is compatible with all Outlook versions and works with all Windows operating systems.
Last but not least, you can install the free version of the software to check its compatibility and features.

We hope you’ll install the free version of the tool; that is why we are mentioning steps to convert Outlook emails to HTML format.

Download and install the software in your system.
Add the PST file that you want to convert emails.
Select the emails you want to convert, click right-click, and choose Save as an option.
Choose HTML as a file format and click on the Next option.
Next, select the location to save the resultant file and click Next.
Lastly, the software will convert Outlook emails to HTML format.

Conclusion:

No doubt several organizations trust Outlook, a prominent email client. In this write, we provide solutions to users looking for a way to convert Outlook emails to HTML format. If you’re a home user who has a few emails to convert, then you can go with the manual method. Otherwise, choose the Shoviv PST Repair Tool as your go-to option. The tool includes several features and a user-centric GUI, enabling even newbies to accomplish the process without any technical assistance and setup.

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Pradeep

Pradeep Katiyar is a true tech geek and fond of writing about new technology and Troubleshooting email client errors. In his spare time, you'll find him sharing how-to guides and making portraits. He has commendable command over Emailing and Troubleshooting.