How to Fix Sync Issues in Outlook or OWA?

As Microsoft Outlook users, we are very well aware that syncing issues in Outlook or OWA (Outlook Web Access) can raise various problems, including disrupting communication and workflow. Therefore, users should fix sync issues in Outlook or OWA to avoid delays or missing emails. This issue can become more significant when users’ important emails get missing from the inbox or having problems sending or receiving emails.

When users encounter this problem, Outlook will redirect with messages like “Outlook sync issues,” “Outlook won’t sync,” or “Error synchronizing folder Outlook.” If you are also facing this problem, understand this guide to the end and know a few simple solutions to fix Outlook sync issues with ease.

Table of Content

Common Reasons Behind Outlook Sync Issues

There can be several reasons for the Outlook synchronization error. Before we know the solutions, we will understand a few common causes of the Outlook sync problem.

Poor connectivity with the email server.
Due to Corrupted Outlook data files.
Incorrect settings for synchronization.
Large-sized mailboxes or the server is overloaded.

Knowing the reasons behind the Outlook sync issues will help us to fix this problem and prevent issues in communication and workflow.

Methods to fix Microsoft Outlook syncing error

There are various methods to resolve the Outlook sync issues, including manual and third-party solutions. firstly, we will discuss a few manual methods to resolve this Outlook error and share the stepwise procedure of each method to successfully fix synchronization issues. Now, let us start with the manual processes to fix Outlook syncing errors.

Manual solutions to resolve Outlook synchronization issues

Here, we will discuss the five manual methods to fix sync issues in Outlook or OWA. Before finding solutions, we suggest that users check their internet connection. Sometimes, Outlook sync issues can arise because of poor internet connection. Moreover, check by disabling any VPN and firewall service. If you are still facing this issue, kindly follow the solutions below to fix the sync issues in Outlook.

Method 1: Syncing Outlook Folder Manually

Users should try to sync the Outlook folder manually as it will help them fix the Outlook error synchronizing folder. The steps are as follows:

Open Microsoft Outlook on your system.
Move to the Send/Receive
Thereafter, choose the Update Folder
Or tap the Send/Receive all folders.

After performing these steps, Outlook’s all folders will be synced to the server. If this method doesn’t work for you, navigate to other solutions.

Method 2: Repairing Microsoft Outlook Data File

Outlook sync issues can be because of corrupted Outlook OST or PST files. Therefore, now we will know the steps to repair the Outlook data file.

First of all, close the Microsoft Outlook program if it is open.
Go to the Control Panel.
After that, look for the Mail option and click on it.
Then, tap the Data Files and select the file you want to repair.
Run the exe utility to scan the issue and fix it.

After the files get repaired, restart the Outlook program to ensure that the Outlook syncing issues are resolved or not.

Method 3: Reset Outlook Settings

Incorrect Outlook settings can also be one of the reasons behind Outlook synchronization errors. So, follow the below steps to reset Microsoft Outlook settings.

Open the Outlook program and navigate to the File
Go to the Account Settings drop-down and click the Account Settings
Choose your account and tap the Change
Now, ensure that the Use Cached Exchange Mode is on; if it is not enabled, tick the checkbox.
Click Next and tap the Finish button to save all settings.
Lastly, restart Microsoft Outlook.

After these instructions, ensure the sync settings are correct and check everything is working well.

Method 4: Recreating the Outlook Profile

The other solution to fix Outlook sync issues is recreating Microsoft Outlook profile. Follow each step carefully to resolve synchronization errors.

Close the Outlook program and go to the Control Panel.
Then, navigate to the Mail tab and tap the Show Profiles option.
After that, click the Add button to create a new Outlook profile.
Enter your details, such as your email address and other details, to complete the setup.

Once you have completed the steps to fix Outlook sync errors, kindly check if the error has been fixed or not.

Method 5: Fixing Sync Issues in Outlook Web Access (OWA)

Now, we will verify the server settings to fix the Outlook synchronization error. Users can follow the steps below to know how to do it.

Log in to Outlook Web using your account details.
After that, click on the Settings Icon.
Choose the View all Outlook settings option.
Then, look for the mail option and click on it.
Thereafter, tap the Sync email option.
Check that you have entered the correct email address and that all settings are correct.

These are simple methods that users can use to fix sync errors in Outlook or OWA. However, sometimes, these methods can take time and make the process lengthy. Moreover, it might be risky for users to repair corrupted PST or OST files using manual solutions. So, in that scenario, we recommend that users look for professional third-party software to automatically repair the damaged Outlook data files.

Professional automation to resolve Microsoft Outlook syncing issues

If users are facing syncing issues in Outlook due to corrupt Outlook data files, they must choose a professional tool, like Shoviv OST to PST Converter Tool. This software allows users to process numerous OST files at once without any size limitations. Moreover, it maintains the folder hierarchy and metaproperties of the data when processing Outlook data files. This tool also helps users fix Outlook syncing issues by repairing OST or PST files and syncing the data smoothly.

Users can also convert OST files into various file formats, including PST, HTML, EML, MSG, vCard, etc. It also provides the option to export the Outlook OST file into Office 365 and Live Exchange mailboxes. This software also has a splitter option to split large-sized PST files into smaller ones, helping users prevent oversized PST file issues.

Conclusion

This blog talks about the causes behind Outlook synchronization errors and a few solutions to fix Outlook sync issues. We have shared five manual methods in this blog to resolve the Outlook syncing errors. Apart from this, we also discuss the Shoviv OST to PST Converter Tool, a professional way to repair, recover, and convert Outlook data files. This solution will be beneficial for users who are facing Outlook syncing issues because of corrupted PST or OST files. Users can also try its free demo version in their system and process the first 50 items from each folder freely.

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Stuart

Stuart Clark is working as a technical content writer at Shoviv Software for the last 5 years. He specializes in crafting informative and engaging articles for diverse audiences. With a solid understanding of complex technologies, he explains complex concepts in a simpler manner that Leyman users can also understand easily. He has vast expertise in writing articles related to email migration and conversion niches. Apart from that, he likes to research newer technologies and gain knowledge to stay updated with the current trends.