Whether you have a PST file of the Outlook 2019/2016/2013 or 2010 version, sometimes there is a need to split PST files into small sizes. This decision might be because of the large size of the PST file, which we will discuss in this blog. Also, note that the maximum size for the Unicode PST file is 50 GB, while for the ANSI PST file is 2 GB.
We are also aware that the chances of data loss and corruption of PST files are directly proportional to the size of PST files. So, the oversized PST files are prone to corruption. The users may experience other issues due to corruption, like increased downtime, affected outlook performance, etc.
Thus, an effective solution to split PST files into smaller parts is a must to avoid such issues and save data from any damage. Theoretically, it is easy to say, “Just split the PST file,” but practically, this process can make you struggle a lot. The manual method of PST file splitting asks for technical hands and unbound time; it is a compulsion until you don’t figure out the best PST Splitter Tool.
Why do users need to split large-sized PST files?
Before knowing how to split PST files without Outlook or in Outlook, let’s discuss all possible reasons. The causes behind splitting the large PST file into smaller ones are as follows:
- The primary reason for splitting the PST file is the storage problem.
- The large PST files are always at a high risk of data corruption.
- Also, an oversized PST file can slow down Outlook’s performance.
- It also makes .pst file data inaccessible.
As we have discussed the possible reasons, we will now understand some manual ways to split PST files into multiple ones in Outlook.
Some free manual ways to split PST files into smaller parts
If we talk about the solutions to split PST files, users can proceed with the manual or professional. The manual approach covers a lot of tips or ways to help users split PST files into smaller parts without any hassle.
We have also shared the deep steps of each method to break a large PST file into multiple ones using the Microsoft Outlook program. So, go to the below section and learn the step-by-step guide on how to split PST files using manual ways.
1. Use the “Move to Folder” Option to Split the PST file
Step1. First, start by launching the Microsoft Outlook program on your device.
Step2. Then, navigate to the File tab >> Account settings>>Account settings.
Step 3. Select the Data files option and click the Add button to add a new .pst. After that, enter a name for the data file or PST.
Step4. Now, go back to the Home tab and open the old PST file of your Outlook profile.
Step 5. Then, you have to select the desired items that you want to move into the newly created Outlook data file or PST file.
Step6. Next, choose the Move option from the ribbon bar and hit the Copy to Folder option.
Step7. Afterwards, select the newly created PST file, where you are copying the old PST file’s items.
Step8. Once you succeed in moving items, you can delete the copied items to reduce the old PST file size.
2. Split the PST file into smaller parts through Outlook Import/Export
This section will teach you a manual solution, the Outlook Import/Export wizard, to split PST files into smaller parts. The steps below will help you learn how to split PST files using a free manual solution.
- To begin, you have to launch Microsoft Outlook.
- Head to File, Open & Export and lastly, select the Import/Export option.
- Then, choose the Export to a file from the Import/Export wizard and hit the Next button.
- Now, click the Outlook data file (.pst) option and press the Next button.
- After that, pick the folder you want to split into smaller parts and tap Next.
- Next, select the Browse option and choose the location to save the resulting PST file.
- Then, you need to click the Finish to start the PST splitting task.
- Follow the steps from 3 to 7 again if you have another PST file to split.
That’s all you need to follow to split the PST file into smaller parts in the Outlook email client. Also, you can delete the folders from the data file after successfully breaking the PST file.
In addition, you have another manual way as well to split PST files in Outlook, which we will discuss in the next section.
3. Split a large PST file via Outlook Archive
The Outlook Archive option also allows us to split PST files into smaller parts. If you want to know the Outlook Archive procedure for breaking the PST file, follow the upcoming instructions.
Step1. Open Outlook, proceed to the File tab, Info, Cleanup Tools and click the Archive option.
Step2. After that, please select the Archive folder to process and choose a date before which you look to archive the items.
Step3. Then, use the Browse option to select a location for saving the resulting PST and give the file a name.
Step4. To confirm, tap the OK button, and then the new PST file will split and be saved to the selected location.
Drawbacks and Limitations of the Manual Methods:
The above paragraphs have delivered how to split PST files in Outlook 2019/2016/2013/2010 using various solutions. Before you move to apply these manual methods, we aware you to first read the drawbacks of the manual ways, which are as follows:
- These methods split the large PST files slowly so that the process can become time-consuming for the users.
- Moreover, users may lose or corrupt their data anytime if they do not follow the manual steps carefully.
- The manual method fails to keep the folder hierarchy and integrity of emails when splitting PST files into tiny parts.
- Most importantly, Outlook is compulsory to be in use or access if you want to split PST files into smaller parts using manual ways.
So, an automated PST Splitter tool is needed to split PST files without Outlook or break PST in a secure and instant way. Therefore, we have outlined the best PST Splitter software online to split PST files in all Outlook programs seamlessly.
Trusted PST Splitter Tool: A Professional Method
As per the latest analysis, the automated PST Splitter tool to split PST files without Outlook is the better and more convenient approach. For the best tool, users can use the Shoviv PST Splitter Tool and avoid all issues of the manual solutions. Moreover, it offers a range of features to conduct the PST file-splitting task smoothly.
This software has no restrictions on splitting the large sized PST files and even on processing various files at once. The Shoviv PST splitter has all the properties of a professional’s desire, like:
- It allows users to split PST files by year, folder, size, and date in just a single click.
- In addition, the tool has a simple user interface that permits every user to split PST files without Outlook, even if they are using it for the first time.
- This software supports PST files from all Microsoft Outlook email client versions.
- Also, it can even split ANSI PST and Unicode PST files without any hassle.
- This tool works independently, so users can split PST files without Outlook accessing and without any limitations.
Below, we will explore the PST file-splitting process. Focus on each step to split PST files into small-size effectively.
4. Steps to Split PST File without Outlook:
- Install and launch the Shoviv PST Splitter Tool. Then, click the Add PST file.
- Choose the PST file splitting criteria, like split PST file by year, by folder, by date and by size.
- Next, tap the Split button to break the PST file.
- When the process is complete, save the process report.
A Detailed Procedure to Split PST File Professionally:
- Install and open the Shoviv PST Splitter.
- Then, select the PST file using the Browse button, and you can also search for the PST file to add it. Click the OK button.
- After adding the PST file to the software, tap the Next button.
- Now, choose Browse and pick a target folder to save the resultant PST file.
- Check the folders you want to process and select the split option to split PST files by year, by folder, by size and by date.
- You will also have the option to process the selected folder into single or multiple PST files and click the Next button.
- The PST file-splitting process will begin after clicking the Next button. Once the process is completed, click OK and hit the Finish button. You can also download the split PST file report into their local drive.
That’s how you can effectively split PST files into smaller parts without Outlook using this professional software.
The final decision is yours!
Users may get in trouble if the PST file has a larger size. Moreover, the file can also be affected by corruption issues or any other future mishaps. This blog has shared the Shoviv PST Splitter Tool that users can implement to split PST files into smaller parts easily.
Moreover, we have explained some manual ways to reduce the Outlook PST file size. However, these solutions have a lot of limitations. So, split the PST file using the Shoviv professional PST Splitter.
This tool has a free trial to allow users to analyze how this tool works and its features and efficiency. Users can freely process the first 50 items from each folder of the PST file using this software’s free version.
Frequently Asked Questions
Ans. Follow the below steps: –
1. Open the PST splitter tool and add the PST file using the browse button.
2. Pick up the target location for saving the resultant PST.
3. Pick up one PST split option and move ahead by clicking on Next.
4. The software will now start splitting the PST files.
Ans. Yes. You can split PST file without Outlook using the Shoviv PST Splitter Tool. This utility is not dependent on the Outlook.
Ans. Users can reduce the size of their PST file, but there is no direct manual solution to split PST.
Ans. Users can split their PST files year-wise Using the software’s split PST file by Year option.
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