How to Set Up Out of Office in Outlook? – A Quick Guide

By / Outlook /

Out of Office is the feature of Microsoft Outlook that allows users to set up automatic replies when they are on vacation or away from work. However, some users need a guide on how to set up the Out of Office in Outlook email client. In this blog, we will share in detail the setting out of Office in Outlook Desktop (Outlook Classic) and Outlook 365. So, take a look at the entire blog and know the complete stepwise procedure to put out of Office in Outlook email client.

Benefits of setting up Out of Office in Outlook

Users can have various advantages when setting up Out of Office to send automatic replies to the received emails in their absence.

  • It shows that you are organized and respect other’s time.
  • You can easily disconnect from work while still connecting with the clients or team members.
  • You can also include your contact information to address urgent issues by setting up automatic replies.

Now, we will jump into knowing the stepwise procedure to put out of Office in Outlook Desktop and Outlook 365.

A Guide to Set Up Out of Office in Outlook Desktop

Users can easily set up Out of Office in Outlook desktop using the steps below. Follow each step carefully and set automatically replies.

  • Open the Outlook Desktop or Outlook Classic on your system.
  • Go to the File tab and click the Automatic Replies (Out of Office).
  • Now, the automatic replies wizard will open. Choose the Send automatic replies option.
  • Tick the Only Send during this time range check box if you want to set a specific time range to automate replies.
  • Then, set a start and end time to turn off Out of Office automatically on your Outlook if needed.
  • Set your Out of Office message for people within your company under the Inside My Organization tab.
  • After that, set the Out of Office message for external senders under the Outside My Organization tab.
  • Once done, click the OK button to save an automatic reply.

Steps to put Out of Office in Outlook 365 or Outlook Online

Users who are looking to learn how to set up Out of Office in Outlook 365 can follow the steps below.

  • Open your browser and sign in to your Outlook 365 account.
  • Then, click the Settings button from the upper-right corner and hit the View all Outlook Settings option.
  • Choose the Mail tab and click the Automatic Replies option.
  • After that, turn on the Automatic Replies.
  • Set a time range to send automatic replies by checking the Send replies only during this time period option.
  • Then, write your Out of Office message for your colleagues in the organization under the Send replies inside my organization section.
  • Afterwards, set your Out of Office message for external senders under the Send replies outside my organization section.
  • After setting up your Out of Office message, click the Save button.

That is how to put Out of Office in Outlook 365 to automate replies for emails within a specific time range.

Wrapping Up

This blog has shared a stepwise procedure for setting up Out of Office in Outlook Desktop and Outlook 365. We hope you now understand how to set automatic replies for people within and outside the organization. Moreover, you can choose the Shoviv Outlook Suite to manage your Outlook tasks, including repairing OST/PST, migrating OST/PST to Live Exchange and Office 365, and many more. Before getting its full version, try its free trial version on your system and freely process the first 50 items per folder into the target.

Stuart
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