As we know, most organizations share their confidential data with clients and partners via email messages. Therefore, it also becomes necessary for organizations to keep their data protected from unauthorized access. However, Microsoft Outlook provides an encrypted file format (RPMSG) to share emails with complete protection. It helps to give access to only authorized clients and partners to prevent future risks. This blog will briefly describe the RPMSG file and how to open it with or without Microsoft Outlook. Let us start with an intensive introduction to the. rpmsg file format.
Understanding RPMSG file and its advantages
RPMSG stands for Rights Protected Message file, which Outlook uses to share organizations’ secured and encrypted emails. When organizations share their emails via Information Rights Management (IRM), they send the email in RPMSG file format. Moreover, it restricts authorized people’s access to the email and allows only authorized ones to read, forward, print, and copy the content. Also, there are many advantages of using the. rpmsg file to share encrypted email messages, which are as follows.
- Full control: Organizations will have the full access who can view, forward, copy, and print emails. This helps them to prevent their legal documents or private messages from unauthorized access.
- Data security: The RPMSG file ensures that confidential organization data is protected and restricts access to unofficial persons.
Organizations will gain these benefits by sending their emails with the. rpmsg file format. They will also have full control over their data, which will help them avoid future mishaps.
How do users open an RPMSG file with or without Outlook?
There are various ways to open the RPMSG file, depending on the platform users are using. Here, we will share how users can view. rpmsg file with or without the Microsoft Outlook email client. We will also explore the steps to open a. rpmsg file on Outlook web.
Opening. rpmsg file in Microsoft Outlook
If you are a regular Outlook user and want to open the RPMSG file in the Outlook email client, follow the steps below.
- Open the Microsoft Outlook in your system and go to the Inbox.
- Then, look for the email with the .rpmsg file attachment and open it.
- Afterward, Microsoft Outlook will redirect you to sign in or verify your identity to access this encrypted file.
- Once the verification process is complete, the email will be decrypted, and you will be able to read, copy, print, and forward email messages.
Using these steps, users can easily open and access the content of an encrypted Rpmsg file. Now, we will move on to understand other ways to open a. rpmsg file.
Accessing RPMSG file without Outlook email client
Users can also open the RPMSG file with other email clients, including Gmail or any other email client. For this, users can follow the below steps and open a .rpmsg file with other email client solutions.
- Open the email client through which you want to open the RPMSG file.
- After that, find the Read Message link and click on it to open it.
- Then, you will be redirected to the Microsoft webpage. Now, sign with your Microsoft account or create if you do not have any.
- After signing to the Microsoft webpage, the .rpmsg file message will be decrypted and you can easily view the message.
That’s how users can use other email clients, like Gmail, to view an RPMSG file by following a few easy steps.
Viewing a .rpmsg file in Outlook web
Above, we shared how users can open the RPMSG file with Outlook and other email clients. Now, we will share the steps to view a .rpmsg file using the Outlook web.
- Open the Microsoft Outlook web on your browser.
- Thereafter, tap the Read the Message link.
- Then, you will be prompted to the Microsoft sign-in page and enter your Microsoft account credentials.
- After you enter your account details, the message will be decrypted and made accessible to you.
Users can use these simple tricks to view a .rpmsg file with or without Outlook and on the Outlook web.
Problems while accessing the RPMSG file
If users are facing issues viewing the RPMSG file in Outlook, Outlook web, or any other email client, read the points below to open the file seamlessly.
- Users might face issues viewing the RPMSG file if they are using email clients that do not support .rpmsg files. Therefore, use Outlook or any other RPMSG file-supported email client.
- Moreover, users also require a Microsoft account to access the RPMSG file. If users do not have a Microsoft account, they might face issues opening the .rpmsg file.
- Another reason might be the sender’s restriction. If you do not have permission to view the RPMSG file, you will not be able to open it.
Before opening the .rpmsg file, kindly make sure you have a Microsoft account and use an email client that supports the .rpmsg file format. If users consider these points while viewing the RPMSG file, they will not face any issues in opening it.
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Final Words
Microsoft Outlook has an outstanding feature for sending secure and encrypted emails to selected recipients. This feature is known as an RPMSG file, and it provides full control to the sender to manage who can view, forward, or print this file. Moreover, this blog also covers how users can open the received RPMSG file in Outlook or Outlook web and other email clients. Using this feature can enhance email protection and prevent unauthorized access.
Frequently Asked Questions
Ans. Users do not need professional software to view the. rpmsg file. They can easily open the RPMSG file with the Outlook email client.
Ans. No, it is impossible for users to view their .rpmsg file message without a Microsoft account.
Ans. If you want to forward the RPMSG file, you need the sender’s permission. If you have permission to forward the file, you can easily view, print, or forward it.
Ans. Yes, users can view the RPMSG file using other email clients. However, they must make sure that the email client supports the RPMSG file format.
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