Microsoft Outlook Calendar Permissions in M365 Explained

Managing tasks, meetings, and events on the Outlook calendar is essential for organizations or individual users. Outlook Calendar allows users to create appointments and events quickly, and many more. Moreover, users can easily control who can see, edit, or manage their Outlook calendar. If you want to know how to manage permissions in Microsoft Outlook, you are on the right page.

Here, we will share a guide to managing Microsoft Outlook calendar permissions in Office 365. Apart from this, this blog will explain various types of calendar permissions levels and stepwise procedures to set them.

Table of Content

The Outlook Calendar: Understanding its Features

Microsoft Calendar helps users simplify various tasks, such as scheduling meetings, appointments, events, and much more, with just a single click. Users can also read the points below to understand the facilities Outlook Calendar offers.

Users can easily select any slot to organize meetings, events, and appointments with their team members or clients. Moreover, it allows users to set reminders for their scheduled tasks without any hassle.
If you organize a meeting, the Outlook calendar allows you to manage invitees and easily track who accepts, reschedules, or declines the meeting.
Moreover, managing Outlook calendar professionally and personally is useful for users. With it, they can easily view multiple calendars shared by you or others side-by-side.

Outlook calendar also has more benefits, such as ease of use in users’ daily tasks. After understanding the features, we will discuss the types of calendar permissions levels in the following section.

Types of Calendar Permission Levels:

Now, let us share the main types of permission levels crucial for managing the Calendar effectively in Microsoft Office 365.

Reviewers can read items in your folders.
Authors can read and create items and modify and delete items they make. They also have permission to create task and meeting requests on your behalf.
Editors can do everything an Author can do. Also, they can change and delete items you created.

These are the main Outlook calendar permission levels, which you can easily set in accordance with and improve their calendar management system.

Assigning Calendar Permissions:

Here, we will share two ways to manage Microsoft Outlook calendar permissions using the Outlook desktop application and Outlook online. We have shared a stepwise procedure for both. You can understand the steps below to manage efficiently.

Calendar Access Control Using Outlook (Windows):

Once you have configured your Office 365 account in Outlook, follow these steps to manage Outlook calendar-sharing permissions:

Launch Microsoft Outlook, go to the Calendar, and click on it.
Then, select your default calendar and make a right-click on it. After that, tap the Properties option.
A dialogue box will appear on your screen. Here, you need to click on the Permissions tab.
Thereafter, hit the Add button to grant permissions to a new user. You can also select users from the address book to add them.
To remove users, you must choose their name from the list and tap the Remove button.
Now, set their permission level using the drop-down menu.
Lastly, click Apply to save changes and hit the OK button.

Calendar Access Control Using Outlook on the Web:

You can use the steps below to manage calendar-sharing permissions in Outlook online.:

First, you need to login to the Outlook web using your credentials and navigate to the Calendar.
After that, right-click on the default calendar and choose the Sharing permissions option.
Select the drop-down next to the My Organization and set the desired permissions level.
Finally, you need to click the Done button to set up the permissions.

With these simple solutions, you can manage Outlook calendar permissions effectively. Let us share best practices for managing calendar permissions in Outlook.

Best Practices for Managing Calendar Permissions:

Users must review who has access to their Calendar to ensure only selected members have the permissions.
Moreover, make sure to remove the users’ permissions who no longer need to access the Calendar.
To maintain privacy and security, users must ensure that they share only the required information with their team members and clients.

Users can keep these points in mind to eliminate data privacy-related issues and smoothly continue their work.

So, it is the process of managing Office 365 calendar permissions now. Before you start pursuing the process, it is recommended to use an automated tool to backup the Microsoft 365 data so that in case any mishappening takes place, you will have a backup of your data and can recover it easily.

There are several tools in the market, but not all are developed for you. Shoviv Office 365 Backup and Restore Tool is renowned and recommended by Microsoft MVPs and administrators to manage Office 365 data. The tool is laced with several advanced features that enhance Microsoft 365 data management and ensure seamless productivity.

The tool offers a scheduler feature that eliminates the need to remember the backup process and automatically backs up your Office 365 data without affecting your productivity. The tool comes with a free version that allows users to check the tool’s skills and compatibilities before investing in it. The free version of the tool allows users to process the first 50 items per folder without any restriction.

Conclusion:

Outlook Calendar is essential for efficiently managing day-to-day activities for organizations and individual users. You can ensure privacy and enhance collaboration by understanding the guide to managing Microsoft Outlook Calendar permissions in Office 365. Moreover, the regular review of the permissions is also necessary for the users, so they must keep the points in mind to maintain a secure and organized calendaring system. Finally, make sure to back up your Office 365 data before making any move; use the Shoviv Office 365 Backup and Restore Tool.

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Pradeep

Pradeep Katiyar is a true tech geek and fond of writing about new technology and Troubleshooting email client errors. In his spare time, you'll find him sharing how-to guides and making portraits. He has commendable command over Emailing and Troubleshooting.